Noisy Deadlines

The Hyperlink versus the Stream: a nice quick discussion point on what is going on, from Cal Newport : From the Hyperlink to the Stream: Hossein Derakshan’s Critique of the Internet in the Age of Social Media

Note: the article from Hossein Derakshan can be found here. Worth a read or re-read!

#socialmedia #digitalminimalism #attentionresistance #noisymusings

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

This year I tested lots of task list managers, project managers and to-do list apps. I was not happy with my current system which consisted of Evernote + Todoist + Google Calendar and Google Drive to store files.

You see, I've been using the GTD method for 5 years now. It all started in a moment in my life when I was feeling extremely overwhelmed. I had a full time job and taking courses for a masters degree in Civil Engineering. I felt disorganized. I didn't have a clear view of my life. And so I started looking for ways to get in control.

Phase 01: Evernote

I started having everything inside Evernote: contexts, references, projects lists, checklists, areas of focus and all the higher horizons of GTD. That worked for a while but soon I felt that I needed a dedicated app for task management. Evernote didn't give me the satisfaction to cross off a task, per se. It was all done with tagging, so not very practical. I spent a lot of time tagging and untagging notes.

Phase 02: Todoist+Evernote

Then I started using Todoist. I kept my projects in Evernote and created the tasks in Todoist. In GTD actions are the most important part of the system: we only complete project by executing actions. So the “contexts” idea of GTD is kinda the central pillar of the system. Actions are always inside a context. And so I had a huge list of actions inside contexts, as we all do. And even though GTD tells us to prioritize actions based on context, time available and resources, I could never do it without getting overwhelmed.

The other issue I had was having the actions separate from its projects. There is a recommendation in GTD that it is better to keep actions separated from projects so that you keep focused and engaged on doing, rather than planning. Since I had all my projects in Evernote and tasks in Todoist I felt like this always created a duplicated effort: list the next actions inside the Evernote's Master Project Note (MPN) and then copying them to Todoist. I've never thought this was a practical approach to project management.

So then I tried to use Todoist as a project management tool, with the tasks associated with each project. BUT, since the notes section in Todoist is quite simple, I still had the MPN's inside Evernote. And it was not working well. The final straw for me was the inability to install Evernote on my computer at work when I got a new job. Long story short, 2018 was the year I started to desperately search for other solutions for my productivity system.

Testing Tools and Apps

First of all I tried to customize Todoist to my system. I read dozens of articles on how to create queries for filters in Todoist. I tried the Eisenhower Matrix method, I tried creating custom filters, combination of tags, minimal tags, priority flags and nothing seemed to work right for me.

I then went out on a frenzied testing sprint:

• Nirvana HQ

  • Full GTD.
  • I like the minimalist look, simple and only focused on next action.
  • I like both the mobile app the web version.
  • I like that I can set up “Areas” and filter all tasks according to these areas. So I can have “PERSONAL” and “WORK” and “BLOG” or whatever. Seems nice! The advantage is that the filtering is already built into the software, so I don't need to create specific filters.
  • Doesn't have integration with Evernote or Google Drive. But I can add links to a task.
  • I like the schedule function (it's the implementation of the “INCUBATE” in GTD.
  • Parallel vs Sequential tasks in a project: love this! It's something I've always wanted to implement specially for sequential tasks. That way I don't have unwanted tasks out of order showing up on my lists (I know I could solve this with tagging and weekly reviews, buy sometimes I had these tasks coming up during the week). It's a very handy feature!
  • I like the “Zen” aspect of Nirvana. Really, I don't feel overwhelmed with it (like I always did with Todoist).
  • Features:
  • Filter by area (it hides the rest)
  • Easy to tag and filter for context (I really hate Doit.im's Context vision.)
  • project template
  • sequential/parallel options for projects
  • Reference Lists that can be turned into a project (eg. grocery list)
  • easy recurring task
  • the focus tab for actions with a deadline, or things you tag with a star (= things you will do today)
  • the Later tab, for things between Next and Someday

• Doit.im

  • Full GTD.
  • The mobile app is okay.
  • Says it has integration with Evernote. I tried and it didn't work.
  • Keeps saying I have to confirm my e-mail address but I never get their confirmation message.
  • Can't export data.
  • The company is hosted in China.
  • Seems like they are not very active in developing the app.

• Toodledo

  • List based.
  • Seems more complicated than it needs to be.
  • Lots of manual configuration/filters to be done to be a GTD system.

• TickTick

  • Looks like a simplified version of Todoist. Very similar, with date based tasks.
    

• Remember the Milk

  • So ugly!
  • I still had my account that I set up to try in 2012!
  • I hated the side bar menu.

• GTDNext

  • GTD focused.
  • It seems it doesn't have any mobile app yet.
  • Seems old fashioned.
  • Kinda ugly.
  • No new Twitter activity since April/2018.
  • Lots of “problems” in the community forums.

• Amazing Marvin

  • It's more like a daily planner that you can customize.
  • It's a different concept but I think that after years trying to get GTD right, I am going to go full GTD with the simplest and straightforward configuration possible.

• Any.do

  • Simple.
  • Has a nice feature to filter by time or area of focus.
  • But it doesn't have sub-tasks.

Phase 03: Nirvana HQ

I really liked this app! I used it for about 2 weeks but then the lack of a good notes field and no integration with Google Drive or Evernote let me down.

Phase 04: Enter Kanban and Trello

I have never used Kanban but I knew it was a thing. So I decided to test Trello. And I read articles and the book about it Personal Kanban.

I loved the approach!

Trello is easy to use and the visual aspect of it is great. I transferred my work and personal related projects to Trello. And I decided to stick with it.

Until today, when somehow I was curious to know how Asana, Meistertask and Zenkit worked. Just in case they were awesome and I was missing out. So I spent about 1 hour today testing those apps and reading articles about them. They aren't for me. They are more business/teams oriented. But I had to see!

And so that made me wonder why am I always searching for a new productivity app? Why can't I just be happy with the tools I have?

So I decided: I will stick with my latest Trello installment, which combines GTD principles with Kanban and be happy. I think 6 months is a reasonable amount of time to test my system and make it work for me.

We will see!

#productivity #GTD #trello #kanban

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

At the beginning of this year I set a goal: read 50 books in 2018. I actually started wanting it to be 52 (1 book per week) but by the middle of they year I saw that I was behind. I adjusted course, so now I have 16 days left to read 2 books to reach my goal! I am halfway through one book so I still can do it!

It's my last home run!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

Yes, I did it!

I was by no means an Instagram heavy user but I became more and more annoyed with the amount of ads appearing on my feed. And since Instagram is focused on the mobile interface, I couldn't find any workaround to remedy this annoyance. I've managed to tweak my Facebook so that it became less overwhelming to me but I couldn't find any workarounds for Instagram.

And you know what? I don't miss it. AT ALL!

Sure, it was a kind of an outlet for me to explore my amateur photographer side but the model of “likes” and “follows” and ads really irked me. Even if I was not following anybody the ads were there draining my attention. I've been using social media less and less. I still have a Twitter account that I use to check the weather and traffic conditions occasionally. My Facebook is heavily tweaked so that the only reason I go there is to participate in some Groups I find value in. And that's it. No feeds. No ads. Nothing popping up and demanding my attention.

I love this interesting article distinguishing between “social internet” and “social media” by Cal Newport: On Social Media and Its Discontents.

So, almost 4 months without Instagram and life is beautiful!

#socialmedia #attentionresistance #noisymusings

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

I am not a writer. I am an introvert. I spend a lot of time with my own thoughts. A L L the time! And it seems that writing helps me to quiet down those voices in my head. I have a Wordpress blog but somehow I don't feel the urge to write there. It seems too noisy. Too flashy. Too much attention, even though nobody reads it. So I haven't written on my blog for more than 6 months now. But that itch to write something has been on the back of my mind for months. Am I a writer? Should I be a writer? I think probably not. But writing is a kind of therapy to me. It gives order to chaos. It silences the worry, the anxiety, the fear that haunts my thoughts. I never know if the thoughts create anxiety or anxiety that creates anxious thoughts. Are they the same? Anyway, I just needed a blank empty space that welcomed me to write. I think I found it here. I am not afraid of being judged. I feel free!

#noisymusings

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

Hello!! It was a little quiet around here and I'll explain why.

Around 6 months me and my husband left our home country to start a new life in Canada (the picture is a hint of exactly Where in Canada). And I can tell you that these first 6 months were intense!

Moving to a foreign country is a marvelous experience. During the first months I felt like I was reborn because I was learning new things 24 hours a day. In a sense I felt like a child again!

Everything was new:

• looking for a place to live;
• understanding how rental contracts work;
• buying furniture, learning to use the public transit;
• looking for a job;
• figuring out groceries and everyday products;
• getting a driver's license;
• filing tax returns;
• getting used to the local slang;
• experiencing the Canadian winter for the first time;
• finding out which type of winter boots are right for you;
• learning how to skate....

......and many, many more things. It has been quite a ride!

So now that the most urgent life essentials are dealt with, I got a job and my routine is running smoothly, I will get back to writing here.

I survived winter (and loved it!), I saw the Tulips Festival I don't own a TV for the first time in my life and I feel rejuvenated.

I continued to read a lot during these months and I've been rethinking my social media usage.

Social Internet

So, I want to recommend 2 articles by Cal Newport:

• On Social Media and its discontents
• Beyond #DeleteFacebook: More Thoughts on Embracing the Social Internet Over Social Media

They really got me thinking about my relationship with Facebook, Twitter and Instagram. What is connection? Is having followers a useful type of connection? Why we feel the need to post photos of our food to strangers? What is happening? Who owns my data after it is published? Aren't we just being used?

Cal Newport makes a distinction between “social internet” and “social media”. The first is about meaningful connections and learning, the second is about companies monetizing these interactions. And Newport gives some ideas on how to embrace the social internet. He is in advocate of everybody having their own website:

“In other words, acquire your own damn digital land on which you can do whatever you want without anyone else trying to exploit you or influence your behavior.” — by Cal Newport

That is an interesting approach because social media is now a huge business in which our attention is being used for monetization. That is scary! And how come clicking a “like” button or blindly sharing headlines have become a social expression?

Anyway, these were all reflections I had during these months amidst living new experiences and having the best time of my life doing so. I will write more about these topics.

Spring is here (if you are in the northern hemisphere) so let's be mindful of our time and escape from being negatively influenced by social media.

Note: Cal Newport is writing a book on “digital minimalism” and I am really looking forward to it!

#socialmedia #attentionresistance

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

For the first time in years I have a true inbox Zero on GMail. I’ve been reorganizing my GTD (Getting Things Done) system and decided I should attack my email habits. I used to keep some important or waiting-for messages using the priority boxes of Gmail. And they were always visible.

Today I set up two new labels to use them as an action list and clear the clutter:

• @To-answer calmly: For e-mails I have to answer that will take longer than 5 minutes.
• @Waiting-reply: For those messages I am waiting for a reply so I can track them later.

All the rest gets deleted, clipped to Evernote (if it is something that will require starting a project or some action outside Gmail) or archived under one of my reference labels on Gmail. I sometimes clip to Evernote messages that I want to keep as References and that can be linked to any of my ongoing projects (support for projects).

I was inspired by the GTD Evernote for Windows setup guide by David Allen Company, 2017 edition. The guide gives two options:

1. Use the e-mail as the reminder: This is my choice, meaning that the e-mail is also an action bucket that has to be checked regularly and acted upon.
2. Use next action notebooks in Evernote or the calendar as the action reminder: This option only keeps the e-mail as a reference folder, and all the required action are registered into your next action folders.

And I even changed my Gmail theme to celebrate! I’ve always used the classic theme with no images. Now I have a reason to keep my inbox zero: I want to see the beautiful landscape with nothing over it!

Immediate outcomes:

• I no longer re-process and think over the same e-mail message more than once. When I had read messages lying around in my inbox I used to open them again to see what they were about and got a bit lost inside the mess.
• I no longer let e-mails pile up. I keep it clean and tidy!
• I check my Inbox less. I am not a person that works all the time with e-mail, so I can have the luxury to check my e-mail only a few times a day. Before this change, I compulsively checked my Inbox waiting for some news, kinda like what we do scrolling down social media. This compulsive behavior disappeared!

So, I encourage everyone to test some kind of Inbox Zero strategy to see it if works for you! I’ve never truly implemented it because I thought I didn’t need it!

#GTD #productivity

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.