GTD helping me get to inbox Zero on GMail

My first Inbox Zero (2017)

For the first time in years I have a true inbox Zero on GMail. I’ve been reorganizing my GTD (Getting Things Done) system and decided I should attack my email habits. I used to keep some important or waiting-for messages using the priority boxes of Gmail. And they were always visible.

Today I set up two new labels to use them as an action list and clear the clutter:

All the rest gets deleted, clipped to Evernote (if it is something that will require starting a project or some action outside Gmail) or archived under one of my reference labels on Gmail. I sometimes clip to Evernote messages that I want to keep as References and that can be linked to any of my ongoing projects (support for projects).

I was inspired by the GTD Evernote for Windows setup guide by David Allen Company, 2017 edition. The guide gives two options:

  1. Use the e-mail as the reminder: This is my choice, meaning that the e-mail is also an action bucket that has to be checked regularly and acted upon.
  2. Use next action notebooks in Evernote or the calendar as the action reminder: This option only keeps the e-mail as a reference folder, and all the required action are registered into your next action folders.

And I even changed my Gmail theme to celebrate! I’ve always used the classic theme with no images. Now I have a reason to keep my inbox zero: I want to see the beautiful landscape with nothing over it!

Immediate outcomes:

So, I encourage everyone to test some kind of Inbox Zero strategy to see it if works for you! I’ve never truly implemented it because I thought I didn’t need it!

#GTD #productivity


By Noisy Deadlines Minimalist in progress, nerdy, skeptic. I don't leave without my Kindle.